EduSquares · Platform Specification Sheet · Colleges & Higher Education
Every function your college runs — skim it in five minutes, or use it as your RFP checklist
Twenty-six integrated modules on one student record, enquiry to alumni. Each section below
opens with the flow and the details worth remembering — and folds out to the complete function list
when you need every line. Everything here is live product, not roadmap. Need every line numbered for an RFP? Open the Technical Specification edition.
At a glance
The module map
Eight capability areas, twenty-six modules, one student record. Click any module to jump to its section — and start with the one that hurts most; everything added later shares the same login and record.
1
Enquiry to enrolmentFirst call to fee-paid student · 2 modules
2
Teaching & learningCurriculum, delivery and the student's screen · 5 modules
3
The exam cellQuestion bank to published result · 5 modules
4
Credentials & engagementVerifiable awards, gamified practice · 2 modules
5
MoneyFee plans to recognised revenue · 2 modules
6
Presence & the campusAttendance, logistics and the estate · 4 modules
7
People & outcomesFaculty, mentoring, placements, alumni · 4 modules
8
The platformAnalytics, security, architecture · 2 modules
Section 1 · Enquiry to enrolment
Admission season, end to end
One pipeline from the first phone call to a seated, photographed, fee-paid student — with policy enforcement the whole way.
1
Enquiryweb · walk-in · calls · campaigns · Excel bulk2
Counsellingfollow-up queues · cloud telephony · notes3
Applicationonline forms · documents · verification4
Offereligibility · quota & category · approvals5
Enrolmentpayment · photo · batch capacity check
Policy is enforced, not remembered
Quota and category allocation, domicile rules (rural/urban), eligibility checks and exceptions — configured once, applied to every application.
Every call becomes a record
Integrated cloud telephony turns phone enquiries into tracked leads with counsellor accountability and daily supervisor reports.
Real students, messy paths
Lateral entry, rejoin students, transfers across batch, campus and programme — all with an audit trail, not a spreadsheet workaround.
Proven: 300+ configurable admission rules live in production at a national multi-centre network.
Full function list — leads, admissions & student master
- Lead capture — website, walk-in, phone, campaigns, social; bulk Excel ingestion; promotional mobile app
- Counsellor module — reminders, stage tracking, counselling notes, sibling tracking
- Lead communication — email & SMS, automated birthday greetings
- Supervisor dashboards & daily email reports on follow-up metrics
- Online admissions — customisable forms, document checklists, verification status, audit-ready views
- Programme types — Diploma, UG, PG, PhD with configurable forms and approval paths
- Quota & category management — policy-driven allocation, eligibility enforcement, exception handling
- Domicile governance — rural/urban classifications, configurable rules and validations
- Enrolment mechanics — gateway payment, webcam photo capture, student-code patterns, batch capacity checks
- Student master — unique IDs, demographics, guardians, addresses, document tracking
- Lifecycle statuses — active, suspended, withdrawn, completed, alumni; rejoin & lateral entry
- Sub-batches — labs, workshops, practicals linked to timetable, attendance and assessments
- B2B & B2C lead streams — partner/institutional pipelines and direct student leads, tracked separately to conversion
- Calls management — cloud-telephony capture, call-response tracking, outcome logging against each lead
- Two-way email visibility — link Gmail or Outlook mailboxes and every reply syncs back to the enquiry's timeline automatically
- Conversion & counsellor-efficiency reports — enquiry-to-enrolment funnels, advertisement effectiveness, counsellor comparison dashboards
- Configurable admission pipeline — stage workflows and approval paths, driven by 300+ configurable admission rules
- Multiple & rolling intakes — intake and cohort creation through the year with batch capacity control
- Atlas outreach app — pre-admission outreach and registration companion app feeding leads straight into the CRM
- Learn-and-earn cohorts — industry engagement tagging, eligibility and stipend visibility
Section 2 · Teaching & learning
Curriculum with a delivery guarantee
Most systems store the syllabus. This one watches it get taught — topic by topic, batch by batch, campus by campus.
The syllabus tracker
Lesson plans with topic-level target dates; faculty mark completion; Head Office sees coverage dashboards and exceptions — behind-plan, missed classes, compensations.
Electives without chaos
Elective baskets with student opt-in, capacity controls and allocation tracking — wired into timetable, attendance and assessments automatically.
Zoom, but institutional
Pooled licences shared across instructors, classes merged across centres, attendance captured from Zoom itself, recordings auto-archived for revision.
Proven: a digitised curriculum of 138 courses and 7,000+ e-books delivered through student and instructor mobile apps at one network.
Full function list — curriculum, LMS, Studio, portals & apps
- Academic structure — programme, department, term/semester, academic year masters
- Courses — core/elective with pathways and credits; topics with inter-dependencies; abstract, pedagogy, learning outcomes, evaluation criteria
- Credits management — course/subject-level definition, internal/external splits, completion tracking linked to progression and transcripts
- Timetable — AI-assisted or manual scheduling, faculty allocation, workload visibility, cross-centre merging
- Book linkage — textbooks, references and physical-stock provisioning per course
- Blended LMS — announcements, references, downloads, sequenced learning objects, streaming lectures
- LMS Studio — authoring with bulk Word/Excel creation, content administration, usage analytics
- Standards — SCORM, LTI, xAPI with learning-record store
- Live classes — Zoom integration, timetable-linked, attendance from Zoom servers, auto-archived recordings
- Student/parent portal — profile, circulars, e-books, recorded lectures, tests, assignments, forums, receipts
- Mobile apps (PWA) — free promotional tier capturing prospects into CRM; paid tiers unlock content; in-app fee payment
- Polls & feedback; discussion forums; instructor/course/test feedback capture
AI, woven into teaching — always behind a faculty sign-off gate
Content that drafts itself
AI-assisted generation of study resources, questions and quizzes — syllabus-aligned, auto-tagged by topic, difficulty and Bloom's level, always routed through teacher review before a student sees it.
Answers on demand
AI-powered Q&A grounded in your own course material — an always-on study companion inside the student app.
Rubrics without the grind
AI rubric evaluation of subjective answers with evidence packets for the reviewing teacher — plus attention-triage insights on who needs help now.
▶ Watch the LMS · 3:35
▶ Platform intro · 2:39
Section 3 · The exam cell
The exam cell, industrialised
The system of record from question bank to published result — with the audit trail regulators and courts ask for.
1
Plancalendar · halls · hall tickets · invigilators2
Setblueprints · shuffled sets · secure papers3
Conductonline · offline · OMR · proctored4
Evaluateanonymous · auto + manual marking5
Moderatemark edits · logs · approvals6
Publishdraft → review → final · alerts7
Revaluerequests · corrections · backlogs
Papers nobody can leak
Randomly generated papers, downloadable at centres only 30 minutes before commencement — and only when the invigilator and centre in-charge keys are presented together.
Evaluation that can't play favourites
Scanned answer sheets — by centre scanner or the student's own camera — auto-assigned to instructors who never see whose paper they're marking.
Proctoring for the real world
Lockdown browser blocks everything else on the machine; the webcam feed is analysed live by AI with human vigilance on top.
54M+tests conducted on the platform
500K+exam records a year at one institution
6question types · 3 marking schemes
CAT · JEE · GMATtest patterns out of the box
Full function list — question bank, conduct, evaluation, results & convocation
- Question bank — reusable year-after-year, bulk Word/Excel upload, competency/difficulty/topic tagging, solutions with video explanations
- Question types — MCQ, match-the-following, fill-in-the-blanks, free text, comprehension/case-lets, case study with student uploads
- Marking schemes — negative, partial, partial-negative
- Paper blueprinting — sections, weightage, A/B optional questions; manual or rule-driven generation; print-secure formatting
- Test-creation modes — manual question selection, rule-driven blueprints, or randomised generation from the tagged bank
- Paper sets & shuffling — multiple question-paper sets per test, shuffle-based set creation, randomised question order at delivery
- Exam calendar & sessions — batch/subject/centre-wise schedules, halls, seating, invigilator allocation, live exam-day dashboards
- Hall tickets with barcodes — eligibility-driven, linked to attendance and finance rules
- Candidate attendance — present, absent, late, medical leave, malpractice flags; invigilation exception logging
- Online tests — multiple players (CAT/GMAT/JEE/BITSAT patterns), high-stakes national scale, fee-due gating
- OMR — template alignment, ingestion, validation, error queues, reprocessing
- Digital evaluation — scan via centre scanners or student mobile camera, auto-assignment, anonymous marking
- Moderation — mark edits with logs and approval steps; grade computation; draft/review/final publishing
- Revaluation & backlogs — request tracking, correction audit trail, supplementary handling
- Performance analysis — weekly engine, topper comparison, ranks, question-by-question strengths/weaknesses, parent SMS/email alerts
- Grade cards & CGPI — bulk generation with student/centre data-verification workflow before print
- Convocation — eligibility aligned to academic and financial clearance, ceremony cohorts, event registration, bulk certificates
- Exam governance — cohort/subject analytics, absentee and backlog reports, end-to-end auditability
Section 4 · New in the catalogue
Credentials that market you. Practice that plays.
Credentialing & verification
Grade cards, transcripts, certificates and badges issued as digitally verifiable credentials —
one click confirms authenticity for any employer or university, forever, independent of the student's
login. Issue at every exit point: programme completion, term awards, short courses. And because
students share them to LinkedIn, every credential carries a live verification link back to your
institution — the registrar's verification-letter queue becomes organic reach.
Gamification & engagement
Quiz zones and a practice ground that make daily revision habitual; leaderboards, streaks and a
rewards wallet that make progress visible; game formats like spin-to-learn inside the student app.
None of it is a toy: every gamified interaction lands in the same analytics teachers already use to
spot who needs attention.
Both modules ship in the same student app and share the same student record as everything else on this sheet.
Section 5 · Money
Fees that reconcile themselves
Indian fee reality — instalments, scholarships, cheques and all — inside one audited pipeline from plan to recognised revenue.
1
Planfee heads · instalments · scholarships2
Billledgers · demands · dual-entity3
Collectgateways · cheques · PDCs · partial4
Chasedefaulters · reminders · ageing5
Reconcileadjustments · refunds · audit6
Recogniserevenue · forecasts · cost statements
The cheque that bounces politely
Cheque-bounce triggers an SMS to the student automatically; post-dated cheques alert two days before maturity. Indian fee reality, handled natively.
Discounts with guardrails
Scholarships and concessions rule-based or approval-based; discounts and credit notes moderated — generosity never becomes leakage.
Two entities, one truth
Multi-entity accounting with separate billing entities, receipt series and entity-wise ledgers — for trusts and societies that run more than one book.
Revenue is recognised the way international standards expect — pegged to course delivery, not cash collection — with forecasting built on the same engine.
3,600+fee plans live at one network
Razorpay · PayU · Paytm+ CCAvenue, Easebuzz, HDFC, ICICI · Flywire international
PDC + bouncecheque workflows with student SMS
Full function list — fees, finance & expenses
- Fee plans — programme/cohort/student-wise, fee heads, due dates, location and course-based pricing
- Scholarships & concessions — rule-based or approval-based; moderated discounts and credit notes
- Collections — ledgers, centre/course-specific receipts, partial payments, multi-instrument, reconciliation
- Payment gateways integrated — Razorpay, PayU, Paytm, CCAvenue, Easebuzz, HDFC, ICICI; Flywire for international/cross-border fees; direct bank-gateway integrations with PGP-encrypted messaging and segregated UAT/production
- Defaulters — identification by due date/cohort/outstanding, reminder and escalation lists, ageing views
- Adjustments — waivers, reversals, refund tracking, correction audit trail
- Cheque workflows — bounce handling with student SMS; PDC module with maturity alerts
- Multi-currency & multi-account — plus multi-entity accounting with entity-wise ledgers and receipt series
- Revenue recognition & forecasting — delivery-pegged recognition per international standards; cost statements by programme/centre/cohort
- Expense management — alongside income; export utilities for statutory reporting
Section 6 · Presence & the campus
Attendance that can't be faked. A campus that runs itself.
Attendance without argument
Biometric and smart-card ingestion cloud-direct — no on-site servers — plus instructor mobile capture in the classroom.
Anomalies find themselves
Missing punches, duplicates and outliers surface automatically; parents get instant absence alerts; exceptions follow configured controls.
Every book has a name on it
Inventory from SKU assemblies to indents and inter-centre shipment — course material tracked to the individual student who received it.
25,000+biometric punches ingested daily
0on-site attendance servers needed
Library · Transport · Storeson the same student record
Full function list — attendance, campus services & communication
- Attendance — daily/subject-wise/summarised for students and staff; exceptions, overrides, back-dated entries per configured controls
- Capture channels — biometric and smart-card cloud-direct, instructor mobile, online-session capture
- Anomalies — missing punches, duplicates, outliers; attendance-vs-performance correlation reports
- Parent alerts — instant email/SMS on absence
- Exam-linked attendance — candidate presence, hall supervision, invigilation tracking
- Library — integrated with the student record
- Transport — student and route operations
- Inventory & stock — SKU assemblies, indents, inter-centre shipment, per-student material tracking
- Communication — targeted batch/programme/category messaging, fee-due and exam-notice triggers, notices with acknowledgement, email/SMS/postal modules
Section 7 · People & outcomes
Faculty appraised on evidence. Students placed on record.
Appraisals with receipts
Annual faculty appraisal computed from student feedback, their students' exam performance, and supervisor review — KRAs, sign-off trails, leadership reporting.
Mentoring that parents can see
Dated mentor comments live in the student dossier and parent portal; private notes stay confidential. Interventions follow through on at-risk students.
Placements to the offer letter
Company empanelment, drive planning with eligibility rules, shortlisting, interviews, offers with accept/reject tracking — plus mock-interview career readiness.
Continuous improvement built in: kaizen idea capture across departments with review workflows and closure dashboards.
Full function list — HR, training, feedback, placements & alumni
- Employee master — profiles, competencies, departments, designations, campus mapping, reporting hierarchy, document compliance
- Training — catalogues, schedules, facilitators, completion tracking, post-training scores, records repository
- Appraisals — cycle configuration, KRA/KPI goals, self-appraisal, manager review, consolidated reporting
- Staff operations — attendance, leave approval workflows, role mapping across campuses
- Feedback systems — course/instructor/lab/delivery questionnaires, peer and self-assessment, action tracking to closure
- Kaizen — ideas across departments, approval workflows, ageing and closure dashboards
- Mentor transcripts — bulk upload, dossier and portal visibility, confidential-note protection
- Placements — empanelment, drives, eligibility, shortlists, interviews, offers, outcome reporting, history exports
- Career readiness — structured mock interviews, readiness tracking
- Alumni — portal-integrated directory, further-studies and work-experience tracking
Section 8 · The platform underneath
One version of the truth — governed, audited, always on
Decision support, not data archaeology
Centre comparison, funnel conversion, advertisement effectiveness, risk indicators, batch health, flexi ad-hoc reporting — from live operational data.
Audited to the click
Role-based access on need-to-know; fine-grained permissions on publish/override/approve; audit trails across academic, exam and finance actions with IP tracking.
Boringly reliable
Enterprise AWS hosting, daily backups, an architecture road-tested for over 15 years, and integration pathways for biometric, payment and messaging systems.
Full integration inventory
- Microsoft 365 — Entra ID single sign-on and institutional email
- Blackboard — LMS coexistence integration, in production
- Zoom — live classes with pooled licences, timetable-linked, attendance from Zoom servers
- Adobe Sign — digital signatures for offers, contracts and admission letters
- Accredify — verifiable-credential rails alongside the native credential engine
- Payment gateways — Razorpay, PayU, Paytm, CCAvenue, Easebuzz, HDFC, ICICI; Flywire cross-border
- Biometric & smart-card devices — cloud-direct attendance ingestion
- Messaging — SMS, WhatsApp and email (incl. AWS SES) delivery through one queued, audited pipeline
- Linked mailboxes (Gmail & Outlook) — OAuth-connect a counsellor's own mailbox; replies land in the CRM conversation trail even when the email never originated in the platform
- Outbound webhooks — subscription-based domain-event delivery to external systems
- Zapier — platform events exposed as Zapier triggers (webhook-backed, e.g. new enrolment)
- Open REST APIs — the enterprise integration surface for everything else
- Learning standards — SCORM, LTI, xAPI with learning-record store
Why colleges choose EduSquares
Go live in a week
Minimal setup — start with one module, build step by step.
No CAPEX
Save up to 60% of technology spend as predictable OPEX.
Never obsolete
Continuous upgrades — customer-driven features ship to everyone.
Fully integrated
Every module out of the box on one student record — no integration projects.
Anywhere, any device
High availability across web and PWA mobile — no app-store friction.
Fanatical support
The team that built the platform is an email or call away.
See the full catalogue against your own structures
A 60-minute guided demo mapped to your programmes, exam calendar and fee rules — followed by a
scoped pilot proposal for your institution.