Learning, assessments, operations and admissions on a single data spine, with AI woven into every module rather than bolted on. This is not a platform asking Singapore to be its first regulated market: EduSquares already runs the full student lifecycle at a 17,000-student, 60-year-old Singapore academy — contracts aligned with CPE guidelines, agent recruitment governed end to end, and audit trails that pass regulatory audits in production.
Five systems, five versions of the same student — and an audit season that starts with exports.
A typical institution runs an LMS for teaching, a student-records system for registry, a CRM for recruitment, a finance system for fees, and an exams stack that lives largely in spreadsheets and email. Each holds a different fragment of the same student. Every reporting cycle, every regulatory audit, every board pack begins with exports, re-keying and reconciliation meetings — and every student feels the seams: chasing three logins, waiting days for a transcript, telling the institution things it already knows. For a regulated Singapore institution the stakes are higher still: contract versions, agent commissions and fee records scattered across systems are not just inefficiency — they are audit findings waiting to happen.
Platform-wide figures across deployments in India, Singapore, Africa and the Middle East. Additional platform totals: 2.1M+ unique online tests delivered and 52M+ unique questions under management.
Every EduSquares module shares the same student record, the same academic structure and the same analytics — so nothing needs to be exported, re-entered or reconciled.
Begin with the Square that hurts most — assessments, fees, admissions — and switch on the rest when you are ready. Same login, same student record, no migration ever. EduSquares runs happily alongside an incumbent LMS (it has integrated with Blackboard in production, in Singapore) and can progressively take on more of the estate at your pace.
Most platforms treat Singapore's private-education regulations as a customisation project. EduSquares was shaped by them in production — its contract engine, agent governance and audit trails were built to the guidelines of the Committee for Private Education (CPE, under SkillsFuture Singapore) and pass its audits at a 17,000-student, EduTrust-certified academy today. Much of what follows is the operational machinery behind the criteria EduTrust assesses.
An advanced contract engine generates student contracts automatically, fully aligned with the CPE's GD4 guidelines — versioned, traceable and signed digitally through an Adobe Sign integration. Thousands of contracts are executed through it every year.
EduTrust lens · student protection: contracts
The full agent lifecycle the regulator expects you to control: digital expression of interest, multi-level review with background and compliance checks, digital contracts, licence-renewal alerts, a dedicated agent application portal and automated multi-tier commission workflows.
EduTrust lens · management of external recruitment agents
Dynamic per-module fee computation with exemptions, instalment schedules, dual invoicing for sponsored students, and moderated workflows for credit notes, refund advices and reversals — every movement of money carries a strong audit trail, with revenue recognised against course-delivery milestones.
EduTrust lens · corporate governance & administration
NRIC and visa expiry dates tracked with automated reporting, alongside biometric gantry attendance capture — the operational evidence base for Student's Pass obligations, generated as a by-product of daily operations rather than a quarterly scramble.
EduTrust lens · international-student enrolment obligations
Marks modifications, contract versions, fee transactions, record access — audited throughout, providing end-to-end process validation. At PSB Academy these built-in trails are what regulatory audits are passed with, cycle after cycle.
EduTrust lens · quality assurance, monitoring & results
Isolated database per institution — no shared tables — role-based access on a need-to-know basis, encryption in transit and full activity audit, operated in line with Singapore's data privacy laws. Deployable in the AWS Singapore region, on dedicated infrastructure, or on-premise.
These are not designed-for-Singapore promises. Every capability above is live in production at one of Singapore's most established academies — 60+ years of heritage, 17,000+ students from 50+ nationalities — operating under the CPE's scrutiny and carrying the EduTrust certification those operations sustain. Section 7 tells that story in full.
One record travels the whole journey — every stage below is a native module, not an integration.
Because the lifecycle is one system, the hard cross-stage questions become trivial: which recruitment agent produces students who complete? Which modules correlate with withdrawal? What is the true cost-to-serve of a programme? Questions that normally require a data-warehouse project are simply reports.
Two experiences — iLearn for students and parents, iTeach for academics, professional services and leadership — one platform underneath. A mark entered in iTeach is what a student sees in iLearn.
Most vendors sell AI like bottled gas — a separate product you buy, carry and connect. EduSquares pipes intelligence through the platform itself, so every module gets smarter with the same student data.
Syllabus-aligned question and content drafting, auto-tagged by topic, difficulty and Bloom's level — always routed through academic review before a student ever sees it.
Daily goals, adaptive practice and AI-personalised nudges on deadlines, inactivity and risk — an always-on tutor grounded in your own course material.
Attention triage for academics: which student — or which seminar group — needs you most, right now, based on live engagement and assessment signals.
The flagship EduSquares deployment is not on another continent — it is in Singapore, under the CPE.
PSB Academy — "Asia's Future Academy" — replaced its education-management landscape with EduSquares as a single student-management platform: agent-driven international admissions with vetted onboarding and automated commissions; a contract engine fully aligned with the CPE's GD4 guidelines; dynamic fees with milestone-based revenue recognition; company sponsorship with dual invoicing; NRIC and visa expiry tracking; exam planning through transcript publication; and integrations spanning Flywire, Adobe Sign, Microsoft 365 SSO, biometric gantry attendance, Blackboard and Accredify verifiable digital credentials. Roughly 100,000 legacy records were migrated with zero downtime and 100% data integrity. The platform also carries bank-grade payment rails — including a direct Singapore bank-gateway integration delivered with segregated UAT/production environments, PGP-encrypted messaging and hardened TLS.
For one of India's most respected technical-education networks, EduSquares became the operating system of the institution: an exam-cell platform that replaced 1,600+ Word and Excel documents; cloud-direct biometric attendance with no on-site servers at any centre; real-time finance integration into the accounting system with zero duplicate data entry across 3,600+ fee plans; admissions with 300+ configurable rules; and a digitised curriculum of 138 courses and 7,000+ e-books, delivered through student and instructor mobile apps.
Selected by the Electronics & ICT Academy at IIT Kanpur — a MeitY, Government of India initiative — to deliver its programmes at national scale on this same platform.
University-wide deployment including AI-driven online proctoring approved by NCHE Uganda for secure remote examinations.
Exam bodies and institutions running high-stakes assessment operations on the platform — part of 54M+ tests delivered across online, proctored and offline OMR formats.
Multi-centre coaching and skill networks — including some of the largest names in Indian education — plus a Cisco "Bridge to Education" collaboration.
The capabilities below are not a roadmap — each is live in production today, most of them in Singapore itself.
| Singapore pressure | How EduSquares answers it, today |
|---|---|
| CPE compliance & EduTrust evidence | A contract engine built to the CPE's GD4 guidelines, agent registers, fee schedules and end-to-end audit trails — the evidence base assessments and renewals demand, generated as a by-product of daily operations and passing regulatory audits in production today. |
| Recruitment-agent governance | Full agent lifecycle — vetted onboarding with background and compliance checks, digital contracts, licence-renewal alerts, application portal, transparent multi-tier commissions — proven in Singapore with an institution enrolling 50+ nationalities. |
| Student's Pass & immigration obligations | NRIC and visa expiry tracking with automated reporting, plus biometric gantry attendance and engagement monitoring — the operational evidence for immigration obligations, without a parallel spreadsheet operation. |
| Student contracts & fee transparency | Automated, CPE-guideline-aligned contract generation with Adobe Sign execution; dynamic per-module fees, instalments, dual sponsor invoicing, and moderated credit-note and refund workflows with full audit trails. |
| CET, sponsored & modular learning | Company-sponsorship handling with dual invoicing, per-module fee computation, credit transfers and re-moduling/rescheduling with automatic financial consequences — built for a market where working adults and corporate sponsors are core business. |
| International fee collection | Flywire integration in production for cross-border payments, alongside a direct Singapore bank-gateway integration (segregated UAT/production, PGP-encrypted messaging, hardened TLS), gateway collection, instalments and refunds with audit-grade control. |
| Credential fraud & verification burden | Digitally verifiable transcripts and certificates — through the platform's own credentialing engine or the Accredify integration already live in Singapore — with one-click verification that outlives the student's account. |
| Assessment integrity at scale | Lockdown-browser delivery, AI + human webcam proctoring (approved by a national HE regulator for remote exams), anonymous on-screen marking, moderation and a complete marks audit trail. |
| PDPA & data residency | Isolated database per institution (no shared tables), role-based access, encryption in transit, full activity audit; deployable in the AWS Singapore region, on dedicated infrastructure, or on-premise inside your own network. |
| Partner-university & multi-school delivery | Hundreds of unique course structures managed concurrently — 129 active courses at one Singapore deployment — with per-school white-labelled instances and one group console for academy groups running multiple brands. |
EduSquares replaces — or progressively absorbs — an LMS, an assessment stack, an exams office built on spreadsheets, a recruitment CRM, and the fee-collection tangle around them, with one AI-native platform, white-labelled to your brand — proven end to end, under the CPE, at one of Singapore's most established academies.
Product first, consultancy where it counts — we re-engineer processes with you, not around you.
Structured stakeholder workshops across registry, admissions, finance and faculties produce a business-aligned adoption roadmap and gap analysis — the same discipline that underpinned the PSB Academy transformation.
Every module in this document is live product, activated by configuration: your academic structures, fee rules, contract templates and branding — not a development project.
Our migration record includes ~100,000 legacy student records moved with zero downtime and 100% data integrity — in Singapore — plus legacy-transcript management so history stays serviceable.
Train-the-trainer enablement, a named success manager, and continuous upgrades — the platform never goes obsolete, and customer-driven features (our scheduling engine among them) ship back into the product.
The fastest way to evaluate EduSquares is a working session around one of your real journeys — an agent-recruited international applicant, an exam board, a sponsored-student fee plan.
Platform introduction and module walkthroughs are available as short films — ask your EduSquares contact for the current links and a live guided tour.
Full written case studies, one click away: the PSB Academy transformation, NTTF course-delivery excellence and Testing Platform-as-a-Service (PDF).
A 60-minute guided demo mapped to your structures — programmes, contracts, fee rules — followed by a scoped pilot proposal for your institution.
Book a working session built around one of your real journeys — an agent-recruited applicant,
an exam board, a sponsored-student fee plan — and we'll follow it with a scoped pilot proposal
for your institution.
Speak to your EduSquares contact to arrange a guided demo mapped to your structures.