Learning, examinations, operations and admissions on a single data spine, with AI woven into every module rather than bolted on. EduSquares is not an import asking India to adapt: it has run Indian institutions for two decades — a 20,000-student national technical network, the E&ICT Academy at IIT Kanpur, and some of the largest names in Indian education — with the exam cell, grade cards and convocation native to the platform, not retrofitted. And IIT Guwahati, an Institute of National Importance, has entrusted EduSquares with its entire campus — academics and research, student life, people and finance.
Five systems, five versions of the same student — and an audit season that starts with exports.
A typical institution runs an LMS for teaching, a student-records system for the registrar's office, a CRM for admissions, a finance system for fees, and an exams stack that lives largely in spreadsheets and email. Each holds a different fragment of the same student. Every reporting cycle, every regulatory audit, every governing-body meeting begins with exports, re-keying and reconciliation meetings — and every student feels the seams: chasing three logins, waiting days for a transcript, telling the institution things it already knows. For an Indian institution the stakes compound with scale: exam records spread across affiliated colleges, NAAC evidence hunted out of five systems every accreditation cycle, grade cards assembled by hand — not just inefficiency, but risk to statutory duties.
Platform-wide figures across deployments in India, Singapore, Africa and the Middle East. Additional platform totals: 2.1M+ unique online tests delivered and 52M+ unique questions under management.
Every EduSquares module shares the same student record, the same academic structure and the same analytics — so nothing needs to be exported, re-entered or reconciled.
Quiz zones, streaks, leaderboards and a rewards wallet make daily practice habitual — and every bit of that engagement shows up in the analytics.
Completions issue verifiable digital credentials — a one-click authenticity check that outlives the student's account and ends "is this genuine?" phone calls.
Graduates post credentials straight to LinkedIn and social profiles — every share carries a live verification link back to your institution. Organic reach from every cohort.
Begin with the Square that hurts most — assessments, fees, admissions — and switch on the rest when you are ready. Same login, same student record, no migration ever. EduSquares runs happily alongside an incumbent LMS (it has integrated with Blackboard in production, in Singapore) and can progressively take on more of the estate at your pace.
NEP 2020, NAAC and NBA accreditation, AICTE norms, the statutory exam cell: EduSquares has run Indian institutions at national scale for two decades. Here is how that machinery maps to the regulations Indian universities answer to.
Multiple entry and exit rests on machinery EduSquares already runs in production: credit transfers, course changes and rescheduling with automatic fee adjustments, core/elective pathway structures, and verifiable digital certificates. Each programme's exits are set up as a rulebook (certificate, diploma, degree, honours), and the degree audit shows which award every student has met. Credits reach the Academic Bank of Credits through NAD marksheet files generated from EduSquares, carrying each student's APAAR ID.
NEP 2020 lens · multiple entry & exit
Born multi-centre: per-college white-labelled instances with one university console and centre-level analytics — the same architecture already proven at national multi-centre networks in India.
University lens · affiliated & constituent colleges
Dynamic per-programme fee rules, instalments, scholarships and sponsorships with dual invoicing, gateway collection, and post-dated-cheque and cheque-bounce handling — every movement of money inside an audit trail.
Governance lens · fee transparency
Cloud-direct biometric attendance with no on-site servers at any centre — proven at 25,000+ punches a day across a national network — plus in-class mobile roll-call and automated shortage alerts to mentors.
AICTE lens · attendance norms
Marks modifications, moderation, re-evaluation and result publication all inside audited workflows — the examination integrity and outcome evidence NAAC and NBA assessments examine, generated as a by-product of daily operations.
NAAC/NBA lens · criteria evidence
Digitally verifiable grade cards, transcripts and certificates with one-click public verification that outlives the student's account — closing the door on forgery and the verification-letter queue at the registrar's office.
Registrar lens · credential authenticity
EduSquares ran the exam cell, biometric attendance and fee operations of a 20,000-student national technical network for years, and delivered programmes at national scale for the E&ICT Academy, IIT Kanpur. Today it runs the distance and online examinations of Assam down town University (NAAC A+), and IIT Guwahati has entrusted EduSquares with its entire campus. Section 7 has the detail.
One record travels the whole journey — every stage below is a native module, not an integration.
Because the lifecycle is one system, the hard cross-stage questions become trivial: which admission channel brings in students who complete? Which courses correlate with dropouts? What is the true cost-to-serve of a programme? Questions that normally require a data-warehouse project are simply reports.
Two experiences — iLearn for students and parents, iTeach for faculty, administrative staff and leadership — one platform underneath. A mark entered in iTeach is what a student sees in iLearn.
Most vendors sell AI like bottled gas — a separate product you buy, carry and connect. EduSquares pipes intelligence through the platform itself, so every module gets smarter with the same student data.
Syllabus-aligned question and content drafting, auto-tagged by topic, difficulty and Bloom's level — always routed through academic review before a student ever sees it.
Daily goals, adaptive practice and AI-personalised nudges on deadlines, inactivity and risk — an always-on tutor grounded in your own course material.
Attention triage for faculty: which student — or which section — needs you most, right now, based on live engagement and assessment signals.
Two decades of national-scale proof at home, an IIT that has entrusted it with its entire campus, and international validation under foreign regulators.
IIT Guwahati has entrusted EduSquares with the whole institute: UG, PG and doctoral academics (programme and credit rules, registration and add/drop, attendance, assessment, grades and transcripts, academic progression), student affairs and hostels, the doctoral research lifecycle (supervisors, doctoral committees, progress reviews and thesis), faculty affairs, HR, stores and purchase, finance and estate — joined up with the institute's existing systems.
For one of India's most respected technical-education networks, EduSquares became the operating system of the institution: an examination cell run end to end on the platform; a faculty appraisal cycle that replaced 1,600+ Word and Excel documents; cloud-direct biometric attendance with no on-site servers at any centre; real-time finance integration into the accounting system with zero duplicate data entry across 3,600+ fee plans; admissions with 300+ configurable rules; and a digitised curriculum of 138 courses and 7,000+ e-books, delivered through student and instructor mobile apps.
PSB Academy — "Asia's Future Academy" — replaced its education-management landscape with EduSquares as a single student-management platform: agent-driven international admissions with vetted onboarding and automated commissions; a contract engine fully aligned with the CPE's GD4 guidelines; dynamic fees with milestone-based revenue recognition; company sponsorship with dual invoicing; NRIC and visa expiry tracking; exam planning through transcript publication; and integrations spanning Flywire, Adobe Sign, Microsoft 365 SSO, biometric gantry attendance, Blackboard and Accredify verifiable digital credentials. Roughly 100,000 legacy records were migrated with zero downtime and 100% data integrity. The platform also carries bank-grade payment rails — including a direct bank payment-gateway integration.
Selected by the Electronics & ICT Academy at IIT Kanpur — a MeitY, Government of India initiative — to deliver its programmes at national scale on this same platform.
University-wide deployment including AI-driven online proctoring approved by NCHE Uganda for secure remote examinations.
Exam bodies and institutions running high-stakes assessment operations on the platform — part of 54M+ tests delivered across online, proctored and offline OMR formats.
Multi-centre coaching and skill networks — including some of the largest names in Indian education — plus a Cisco "Bridge to Education" collaboration.
The capabilities below are built product, not a roadmap — most of them proven in production at Indian institutions.
| Indian pressure | How EduSquares answers it, today |
|---|---|
| NEP 2020 implementation | A rulebook per programme sets each exit award (certificate, diploma, degree, honours) and the degree audit shows which one every student has met; credit transfers, course changes and verifiable digital certificates on the same record; credits reach the Academic Bank of Credits through NAD marksheet files generated from EduSquares, carrying each student's APAAR ID. |
| NAAC & NBA accreditation evidence | Attendance registers, examination audit trails, outcome analytics and placement records generated as a by-product of daily operations — with the examination machinery already trusted by Assam down town University (NAAC A+). Accreditation becomes a report, not a season. |
| The statutory exam cell at scale | Exam Cell OS end to end: conflict-free conduction, eligibility-driven hall tickets, invigilator rostering, grades with a full marks audit trail, grade cards, re-evaluation and transcripts — 500K+ exam records a year handled in production, and the examination cell of a 20,000-student network run end to end. |
| Affiliated & constituent colleges | Per-college white-labelled instances with one university console and centre-level analytics — the multi-centre architecture proven at national networks. |
| AICTE norms & attendance mandates | Cloud-direct biometric attendance with no on-site servers — proven at 25,000+ punches a day — plus in-class mobile roll-call and automated shortage alerts. |
| High-volume admission seasons | Cloud-telephony enquiry capture, counsellor queues with supervisor dashboards, secure entrance-test delivery, and 300+ configurable admission rules proven in production — on a platform that has conducted 54M+ tests. |
| Fee complexity & collections | 3,600+ fee plans run at one network: per-programme rules, instalments, scholarships and sponsorships, gateway collection, cheque-bounce and post-dated-instrument handling — every movement audited. |
| Credential fraud | Digitally verifiable grade cards, transcripts and degrees with one-click public verification — the registrar's verification-letter queue, retired. |
| Placements & outcome reporting | A native placement cell — employer empanelment, interviews, offers, acceptance tracking — feeding the outcome data AICTE and NAAC reporting demands. |
| Data residency & control | Isolated database per institution (no shared tables), role-based access, encryption in transit, full activity audit; deployable on AWS India, dedicated infrastructure, or on-premise inside your network: the model IIT Guwahati has chosen. |
EduSquares replaces — or progressively absorbs — an LMS, an exam cell built on spreadsheets, a recruitment CRM, and the fee-collection tangle around them, with one AI-native platform, white-labelled to your brand — proven at national scale in India for twenty years, and validated internationally under foreign regulators.
Product first, consultancy where it counts — we re-engineer processes with you, not around you.
Structured stakeholder workshops across the registrar's office, examinations, admissions, finance and departments produce a business-aligned adoption roadmap and gap analysis — the same discipline that underpinned the NTTF and PSB Academy transformations.
The modules in this document are built product, set up by configuration: academic structures, fee rules, templates and branding. Where a university's regulations call for more, as IIT Guwahati's do, the work goes into the product itself, never a one-off fork, so the institution keeps receiving upgrades.
Our migration record includes ~100,000 legacy student records moved with zero downtime and 100% data integrity, plus legacy-transcript management so history stays serviceable.
Train-the-trainer enablement, a named success manager, and continuous upgrades included. What we build with one university reaches every university through the regular upgrades.
The fastest way to evaluate EduSquares is a working session around one of your real journeys — an entrance-test applicant, a semester's result processing, a scholarship fee plan.
Platform introduction and module walkthroughs are available as short films — ask your EduSquares contact for the current links and a live guided tour.
Full written case studies, one click away:
PSB Academy transformation→ NTTF course-delivery excellence→ Testing Platform-as-a-Service→A 60-minute guided demo mapped to your structures — programmes, regulations, fee rules — followed by a scoped pilot proposal for your institution.
Book a working session built around one of your real journeys — an entrance-test applicant, a semester's result processing, a scholarship fee plan — and we'll follow it with a scoped pilot proposal for your institution.