Run your entire institution on one intelligent platform — built and proven in India for twenty years
Learning, examinations, operations and admissions on a single data spine, with AI woven into
every module rather than bolted on. EduSquares is not an import asking India to adapt: it has run
Indian institutions for two decades — a 20,000-student national technical network, the
E&ICT Academy at IIT Kanpur, and some of the largest names in Indian education — with
the exam cell, grade cards and convocation native to the platform, not retrofitted.
AudienceIndian universities, colleges & academy groups
PlatformEduSquares · student lifecycle platform
Section 1
The problem every institution knows by heart
Five systems, five versions of the same student — and an audit season that starts with exports.
A typical institution runs an LMS for teaching, a student-records system for registry, a CRM for
recruitment, a finance system for fees, and an exams stack that lives largely in spreadsheets and
email. Each holds a different fragment of the same student. Every reporting cycle, every regulatory
audit, every board pack begins with exports, re-keying and reconciliation meetings — and every
student feels the seams: chasing three logins, waiting days for a transcript, telling the
institution things it already knows. For an Indian institution the stakes compound with scale:
exam records spread across affiliated colleges, NAAC evidence hunted out of five systems every
accreditation cycle, grade cards assembled by hand — not just inefficiency, but risk to
statutory duties.
EduSquares takes the opposite approach. The enquiry an agent submitted, the contract the
student signed, the module they studied, the exam they sat, the fee they paid and the credential
they graduated with — one student record describes all of it. Nothing is exported,
re-entered or reconciled, because nothing ever leaves the platform — and the audit trail writes
itself as a by-product of daily operations.
5M+
Learners served
54M+
Tests conducted
1.55B
Answers processed
20
Years in production
Platform-wide figures across deployments in India, Singapore, Africa and the Middle East. Additional platform totals: 2.1M+ unique online tests delivered and 52M+ unique questions under management.
Section 2 · The platform
Four Squares. One platform.
Every EduSquares module shares the same student record, the same academic structure and the same analytics — so nothing needs to be exported, re-entered or reconciled.
Admission tests — secure, password-protected selection testing at scale
Sponsorship handling — dual invoicing for student and corporate/government sponsor
Funnel analytics — enquiry-to-enrolment conversion and campaign effectiveness
Built-in engagement — and built-in advocacy
Gamified learning
Quiz zones, streaks, leaderboards and a rewards wallet make daily practice habitual —
and every bit of that engagement shows up in the analytics.
Certificates & badges
Completions issue verifiable digital credentials — a one-click authenticity check
that outlives the student's account and ends "is this genuine?" phone calls.
Shareable by design
Graduates post credentials straight to LinkedIn and social profiles — every share
carries a live verification link back to your institution. Organic reach from every cohort.
Start anywhere. Grow module by module.
Begin with the Square that hurts most — assessments, fees, admissions — and switch on the rest
when you are ready. Same login, same student record, no migration ever. EduSquares runs
happily alongside an incumbent LMS (it has integrated with Blackboard in production, in Singapore)
and can progressively take on more of the estate at your pace.
Section 3 · Compliance & accreditation at the core
Built for India’s regulatory reality
NEP 2020, NAAC and NBA accreditation, AICTE norms, the statutory exam cell — most platforms treat India's regulatory reality as a customisation project. EduSquares grew up inside it: the machinery below has run Indian institutions at national scale for two decades.
NEP 2020, operationalised
Multiple entry and exit needs live machinery, not a policy note: credit transfers,
re-moduling and rescheduling with automatic financial consequences, core/elective pathway
structures, and a credential engine that can issue a verifiable award at every exit point.
NEP 2020 lens · multiple entry & exit
Affiliated & multi-campus governance
Born multi-centre: per-college white-labelled instances with one university console,
cross-campus timetabling, and centre-level analytics — the same architecture already
running national multi-centre networks in India.
University lens · affiliated & constituent colleges
Fees, scholarships & Indian payment rails
Dynamic per-programme fee rules, instalments, scholarships and sponsorships with dual
invoicing, gateway collection, and post-dated-cheque and cheque-bounce handling — every
movement of money inside an audit trail.
Governance lens · fee transparency
Biometric attendance & AICTE norms
Cloud-direct biometric attendance with no on-site servers at any centre — 25,000+
punches ingested daily at one national network — plus in-class mobile roll-call and
automated shortage alerts to advisers.
AICTE lens · attendance norms
Exam-cell integrity & NAAC evidence
Marks modifications, moderation, re-evaluation and result publication all inside audited
workflows — the examination integrity and outcome evidence NAAC and NBA assessments
examine, generated as a by-product of daily operations.
NAAC/NBA lens · criteria evidence
Verifiable credentials — ending fake degrees
Digitally verifiable grade cards, transcripts and certificates with one-click public
verification that outlives the student's account — closing the door on forgery and the
verification-letter queue at the registrar's office.
Registrar lens · credential authenticity
Why this matters beyond inspection week. The documentation burden NAAC, NBA and AICTE
impose — attendance registers, examination records, outcome analytics, placement data,
fee transparency — is exactly the data EduSquares accumulates as the institution simply
runs its day. Accreditation stops being a season you staff for and becomes a report you print.
Proven at home.
These are not adapted-for-India promises. Every capability above is live in production in
India — at a 20,000-student national technical network established in 1959, and at the
E&ICT Academy, IIT Kanpur, a MeitY, Government of India initiative. Section 7 tells those
stories in full.
Section 4 · The spine
The complete student lifecycle, managed end to end
One record travels the whole journey — every stage below is a native module, not an integration.
Graduation & credentialsTranscripts, convocation, verifiable digital certificates
7
Alumni & careersPlacement cell, employer pipeline, alumni community
Because the lifecycle is one system, the hard cross-stage questions become trivial: which
recruitment agent produces students who complete? Which modules correlate with withdrawal?
What is the true cost-to-serve of a programme? Questions that normally require a data-warehouse
project are simply reports.
Section 5 · Every seat in the house
What each of your people gets
Two experiences — iLearn for students and parents, iTeach for academics, professional services and leadership — one platform underneath. A mark entered in iTeach is what a student sees in iLearn.
Students
One app for their entire student life
A mobile-first learner app (150+ screens): timetable, live and recorded classes, e-books, notes, forums and announcements in one place
Gamified daily practice — quiz zones, leaderboards, streaks and a rewards wallet that make revision habitual
Instant results with question-level feedback, topper comparison and progress tracking across every assessment ever taken
Fee statements, instalment schedules, online payment and printable receipts — no queuing at a bursary window
Automated nudges before deadlines, after inactivity and when performance dips — the platform reaches out before students drop off
The win: a student experience that feels like one institution, not a federation of logins.
Academics & instructors
Less marking, more teaching
Question banks built once and reused for years — bulk-authored from Word/Excel, tagged by topic, difficulty and Bloom's level
On-screen, anonymous marking of scanned scripts, auto-assigned across the marking team
AI-assisted grading and content drafting with a faculty sign-off gate on everything — the academic stays the authority
"My Teaching Plan" dashboard: schedule, syllabus progress and cohort analytics in one view
In-class attendance from the instructor's own phone; engagement analytics that answer "which student needs my attention right now?"
The win: assessment cycles measured in days, not weeks — with a full audit trail.
Admissions, marketing & international office
A recruitment machine with the funnel visible end to end
Every enquiry from every channel lands in one pipeline with counsellor follow-up queues and supervisor dashboards
Admission-season machinery — cloud-telephony enquiry capture, counsellor follow-up queues with supervisor dashboards, and secure entrance-test delivery at scale — plus full agent/consultant lifecycle management where programmes recruit through channels
Company and sponsor handling with dual invoicing for student and sponsor
Conversion and campaign-effectiveness reporting down to the individual counsellor, agent and channel
The win: admission season at scale — every enquiry counted, every counsellor accountable.
Registry & examinations office
The exam cell, industrialised
Conflict-free exam planning, invigilator rostering and hall-ticket generation driven by eligibility rules
Weighted marks scaling, moderation and publishing workflows — every modification logged in a marks audit trail
Supplementary and resit exams, re-evaluation, credit transfers and re-moduling/rescheduling with automatic financial consequences
Transcript generation and publishing, including a legacy-transcript manager for historical records
Timetabling with a two-gate publish model (lecturer confirm + planner publish), four levels of rollback, and an auto-assignment engine that is room-capacity, session-type and travel-time aware
The win at NTTF: 1,600+ Word and Excel exam-cell documents replaced by one system — and at PSB Academy, transcript turnaround cut from 5 days to 1.
Finance office
Fees, revenue and audit-grade control
Dynamic rule-engine fee computation per programme and module, with exemptions, instalments and multi-currency support
Automatic revenue recognition tied to course-delivery milestones, plus revenue forecasting
Moderated workflows for discounts, credit notes, refunds and reversals — all with strong audit trails
Payment-gateway collection on Indian rails with instalment tracking, scholarship handling, and cheque-bounce and post-dated-instrument workflows
Real-time feeds to your general ledger — the platform has run production finance integrations via live database views and APIs, with zero duplicate data entry
The win at NTTF: 3,600+ fee plans feeding real-time finance integration with zero duplicate data entry.
Professional services & HR
The back office on the same spine
Staff attendance, workload tracking and scheduling alongside student operations
Faculty profiles, competency records and training with post-training assessment
360° appraisals computed from real signals — student feedback, cohort exam performance and supervisor review
Library, transport, inventory and course-material logistics for campus operations
The win: professional services stop being system integrators between vendors.
Leadership, management & boards
Decision support, not data archaeology
A decision-support layer across the whole lifecycle: enquiry-to-enrolment conversion, campus/school comparison, revenue and variance, attendance-vs-performance correlation, at-risk cohorts
Flexi ad-hoc reporting for the questions nobody predicted
Board-ready dashboards that draw from live operational data — no warehouse lag, no reconciliation caveats
The win: one version of the truth, because there is only one system of record.
Compliance & quality teams
Built under regulators, not retrofitted for them
The NEP machinery, exam-cell integrity, biometric attendance and credential verification described in Section 3 — generating the evidence NAAC, NBA and AICTE reviews examine, as a by-product of operations
Attendance registers and shortage alerts from biometric and in-class capture — inspection-ready at any moment
Audit trails on marks, money and access throughout; role-based access control on a need-to-know basis
Isolated database per institution, with India data-residency and on-premise options where state or university mandates demand them
The win: accreditation cycles become queries against data you already trust.
Sponsors, parents & employers
The stakeholders around the student
Parent/guardian portal with performance, attendance and fee visibility; automated alerts on absence and results
Corporate and government sponsors handled natively — dual invoicing, progress reporting
Employers engaged through the placement cell — empanelment, interviews, offers, acceptance tracking
Digitally verifiable grade cards, transcripts and certificates — issued through the platform's credentialing engine — that any employer or university can check in one click
The win: everyone invested in the student sees exactly what they should — nothing more, nothing less.
Section 6 · The differentiator
AI as infrastructure, not an add-on
Most vendors sell AI like bottled gas — a separate product you buy, carry and connect. EduSquares pipes intelligence through the platform itself, so every module gets smarter with the same student data.
AI-assisted content & questions
Syllabus-aligned question and content drafting, auto-tagged by topic, difficulty and Bloom's
level — always routed through academic review before a student ever sees it.
Personalised learning pathways
Daily goals, adaptive practice and AI-personalised nudges on deadlines, inactivity and risk —
an always-on tutor grounded in your own course material.
Insight for teachers
Attention triage for academics: which student — or which seminar group — needs you most,
right now, based on live engagement and assessment signals.
Governed by design. Every AI output — a grade, a question, a summary — carries a faculty
sign-off gate, guardrails and cost dashboards. Your academics remain the authority; the AI does
the legwork. This is the difference between AI that impresses in a demo and AI a quality
committee — or a regulator — will approve.
Section 7 · Proof
Proven where you are
Two decades of national-scale proof at home — and international validation under foreign regulators.
NTTF (Nettur Technical Training Foundation) — the operating system of a national network
Established 1959 · 20,000+ students · 800+ trainers · centres across India
For one of India's most respected technical-education networks, EduSquares became the
operating system of the institution: an exam-cell platform that replaced 1,600+ Word and
Excel documents; cloud-direct biometric attendance with no on-site servers at any centre;
real-time finance integration into the accounting system with zero duplicate data entry
across 3,600+ fee plans; admissions with 300+ configurable rules; and a digitised
curriculum of 138 courses and 7,000+ e-books, delivered through student and instructor
mobile apps.
PSB Academy, Singapore — the full student-lifecycle transformation
60+ years of heritage · 17,000+ students · 50+ nationalities · regulated by Singapore's CPE · EduTrust-certified
PSB Academy — "Asia's Future Academy" — replaced its education-management landscape with
EduSquares as a single student-management platform: agent-driven international admissions
with vetted onboarding and automated commissions; a contract engine fully aligned with the
CPE's GD4 guidelines; dynamic fees with milestone-based revenue recognition; company
sponsorship with dual invoicing; NRIC and visa expiry tracking; exam planning through
transcript publication; and integrations spanning Flywire, Adobe Sign, Microsoft 365 SSO,
biometric gantry attendance, Blackboard and Accredify verifiable digital credentials.
Roughly 100,000 legacy records were migrated with zero downtime and 100% data integrity.
The platform also carries bank-grade payment rails — including a direct Singapore
bank-gateway integration delivered with segregated UAT/production environments,
PGP-encrypted messaging and hardened TLS.
90%+of manual workflows automated
5 days → 1transcript generation time
500K+exam records handled per year
100Klegacy records migrated, zero downtime
50K / 80Kinvoices / receipts managed a year
129active courses, thousands of contracts signed yearly
"Partnering with ConceptWaves marked a transformative milestone for PSB Academy… we
successfully streamlined our operations, improving efficiency, accuracy and compliance with
regulatory requirements. The platform itself is intuitive, powerful and user-friendly,
delivering an excellent user experience while providing robust scalability for future growth."
Ramachandran Subramaniyan · Senior Director, Business Services, PSB Academy
Selected by the Electronics & ICT Academy at IIT Kanpur — a MeitY, Government of India
initiative — to deliver its programmes at national scale on this same platform.
ISBAT University, Uganda
University-wide deployment including AI-driven online proctoring approved by NCHE Uganda
for secure remote examinations.
Testing Platform-as-a-Service
Exam bodies and institutions running high-stakes assessment operations on the
platform — part of 54M+ tests delivered across online, proctored and offline OMR
formats.
High-volume education networks
Multi-centre coaching and skill networks — including some of the largest names in Indian
education — plus a Cisco "Bridge to Education" collaboration.
Section 8 · Why this lands well in India
Built for exactly the pressures Indian institutions face now
The capabilities below are not a roadmap — each is live in production today, most of them in India itself.
Indian pressure
How EduSquares answers it, today
NEP 2020 implementation
Credit transfers, re-moduling and rescheduling with automatic financial consequences, core/elective pathway structures, and a credential engine ready to issue a verifiable award at every entry-and-exit point.
NAAC & NBA accreditation evidence
Attendance registers, examination audit trails, outcome analytics and placement records generated as a by-product of daily operations — accreditation becomes a report, not a season.
The statutory exam cell at scale
Exam Cell OS end to end: conflict-free conduction, eligibility-driven hall tickets, invigilator rostering, grades with a full marks audit trail, grade cards, re-evaluation and transcripts — 500K+ exam records a year handled in production, 1,600+ Word/Excel documents replaced at one network.
Affiliated & constituent colleges
Per-college white-labelled instances with one university console and centre-level analytics — the multi-centre architecture already running national networks.
AICTE norms & attendance mandates
Cloud-direct biometric attendance with no on-site servers — 25,000+ punches ingested daily in production — plus in-class mobile roll-call and automated shortage alerts.
High-volume admission seasons
Cloud-telephony enquiry capture, counsellor queues with supervisor dashboards, secure entrance-test delivery, and 300+ configurable admission rules in production — on a platform that has conducted 54M+ tests.
Fee complexity & collections
3,600+ fee plans live at one network: per-programme rules, instalments, scholarships and sponsorships, gateway collection, cheque-bounce and post-dated-instrument handling — every movement audited.
Credential fraud
Digitally verifiable grade cards, transcripts and degrees with one-click public verification — the registrar's verification-letter queue, retired.
Placements & outcome reporting
A native placement cell — employer empanelment, interviews, offers, acceptance tracking — feeding the outcome data AICTE and NAAC reporting demands.
Data residency & control
Isolated database per institution (no shared tables), role-based access, encryption in transit, full activity audit; deployable on AWS India, dedicated infrastructure, or on-premise inside your network.
One platform. One record. One partner — built at home in India.
EduSquares replaces — or progressively absorbs — an LMS, an exam cell built on
spreadsheets, a recruitment CRM, and the fee-collection tangle around them, with
one AI-native platform, white-labelled to your brand — proven at national scale in
India for twenty years, and validated internationally under foreign regulators.
Section 9 · Working with us
How an engagement runs
Product first, consultancy where it counts — we re-engineer processes with you, not around you.
1 · Discovery & process engineering
Structured stakeholder workshops across registry, admissions, finance and faculties produce a
business-aligned adoption roadmap and gap analysis — the same discipline that underpinned the
NTTF and PSB Academy transformations.
2 · Configure, don't build
Every module in this document is live product, activated by configuration: your academic
structures, fee rules, contract templates and branding — not a development project.
3 · Migrate with confidence
Our migration record includes ~100,000 legacy student records moved with zero downtime and
100% data integrity, plus legacy-transcript management so history stays
serviceable.
4 · Enable & stay
Train-the-trainer enablement, a named success manager, and continuous upgrades — the
platform never goes obsolete, and customer-driven features (our scheduling engine among them)
ship back into the product.
What institutions consistently value
Speed to live — standard configurations go live in weeks, not academic years.
Nothing to build or maintain — delivered on enterprise AWS with daily backups and a scalable architecture road-tested over 20 years; available as a managed subscription or an on-prem/owned licence to match how your institution funds IT.
A team that answers — the people who built the platform stand behind every deployment, with continuous communication and direct access to the product team throughout the engagement. PSB Academy's leadership called out exactly this: "proactive approach, exceptional agility, continuous communication".
Section 10
See it with your own data in mind
The fastest way to evaluate EduSquares is a working session around one of your real journeys — an entrance-test applicant, a semester exam board, a scholarship fee plan.
Watch
Platform introduction and module walkthroughs are available as short films — ask your
EduSquares contact for the current links and a live guided tour.
A 60-minute guided demo mapped to your structures — programmes, contracts, fee rules —
followed by a scoped pilot proposal for your institution.
Shaping the future of education? Let's talk.
Book a working session built around one of your real journeys — an entrance-test applicant,
a semester exam board, a scholarship fee plan — and we'll follow it with a scoped pilot proposal
for your institution.
EduSquares — a ConceptWaves platform · Platform overview for Indian universities & colleges · v1.0 · July 2026
All named outcomes and integrations reference live production deployments. Commercial terms are provided separately on request.